OCSCC #588 - Insurance Update

From Jennifer Jones

Dear Owners and Residents:

In an effort to keep owners and residents updated we will be providing you information via email as well as our website. Please contact the website at www.apollomgt.com click on my properties then my community. Click on OCCC #588 Gramercy Place. Your user name is occc588 and your password is gramercyplace (all in lower case). Currently the condominium declaration including by-laws #1 and #2 with the rules and regulations are posted. The Standard Unit by-law has been posted separately.

“Currently the City of Ottawa has issued an order that the general public as well as owners, tenants and residents of the units are not permitted to enter the premises. Please see attached copy of the order. An email from the engineer with further details on who may access the units is listed below.
have completed an inspection of all the units with Mr. R. Ouimet from the City of Ottawa this PM and the following six units may have the owner contents removed from the site:
Unit 318
Unit 223
Unit 227
Unit 229
Unit 239
Unit 247

Please note that the following conditions must be adhered to at all times:
- Written notice (email) must be provided to the City of Ottawa (Richard Ouimet) advising them that work on a given unit will be happening a specific date.
- The removal of the contents from all units may only proceed once we have inspected the units and issued our written approval.
- Only trained professionals employed by the contractors retained by the owners or their representatives (insurance company) may enter into a unit to remove the unit owners contents.
- All members of the work force on site including members of the work force employed to pack and remove the unit contents must be wearing all required (and approved) safety equipment including hard hats and boots when entering into the units.
- Under no circumstances may any member of the public including the unit owners enter into any unit.

We will be issuing a follow up message updating the list of units that may begin the contents removal on a regular / daily basis as each unit is readied and inspected. A separate cover letter will be sent to Mr. Richard Ouimet with the City of Ottawa with our signed engineers approval as per his request.”


We have included a copy of an email from Randy Scott from Concentric Engineering with the latest information as of June 26th, 2009.

“Listed below is an update on activities on site:

Listed below is an update on activities on site:

Unit No. Status
==============================
318 - ready for move out
223 - ready for move out
225 - ready for move out
227 - contents moved out on 26 June 2009
229 - ready for move out
231 - repair list sent to city for approval 26 June 2009
233 - repair list sent to city for approval 26 June 2009
345 -ready for move out
237 - scope of work and repairs currently being designed by Concentric
239 - contents moved out on 26 June 2009
241 - ready for move out
243 - repair list sent to city for approval 26 June 2009
245 - awaiting completion of debris removal and temp. repairs
247 - contents moved out on 26 June 2009

At present we have 9 units that are ready to have the contents removed from site. Of those 9 units 3 units were having the contents removed today. Of the remaining 5 units, 1 unit is awaiting completing of repairs and removal of debris (unit 245) and three units are awaiting approval from the City of Ottawa to proceed with repairs and removal of debris (231, 233 & 243). The last remain unit (237) will require substantial repairs prior to being ready for contents removal.

Due to the nature and extent of repairs necessary we will require 1-2 days to complete our investigation and design for the shoring within unit 237. We anticipate that we will have this work completed on Monday or Tuesday of next week where upon we will forward the required documentation to the City for their approval to proceed.

The Contractor has indicated that their work force will be on site this weekend in an effort to remove as much remaining debris as possible. I have advised the Contractor that if necessary I can be on site on the week end. If you have any questions or concerns please let me know.”

Jennifer Jones
Property Manager
For: Apollo Property Management Ltd.
As agents for OCSCC #588
613-225-7969 ext. 278 or jennifer@apollomgt.com